Volunteer+Tracking

Project Charter [Volunteer Tracking]

Description

 * Work with Habitat for Humanity ReStore in White County, AR to find the most cost effective solution to help them with volunteer tracking, which is currently not consistent.
 * This may help with cost effectiveness of Habitat for Humanity's programs (ReStore and house building), or at least improve organization and efficiency.

Objectives

 * Find most cost-effective solution for volunteer tracking for Habitat for Humanity
 * Implement the use of chosen solution
 * Through this, improve organization of HFH, White county affiliate, volunteer program in a cost effective way.

Outcomes or Deliverables

 * Some system for tracking volunteers which may involve
 * A software program already designed for this purpose
 * A software program modified to provide this service
 * Some other system as determined by the team members to have the best cost


 * User Manual/ Troubleshooting Guide

Critical Dates

 * Research of existing programs - TBD
 * Chose system - TBD
 * Implement system - TBD
 * Expected completion Fall 2011

Estimated Budget

 * TBD (Ideally $0.00)

Community Partners

 * Habitat for Humanity, White County Affiliate
 * Habitat for Humanity ReStore

Stakeholders

 * Richard Wells
 * Lance Gibson
 * Harding University

**Team Members**

 * Jennifer Warnert (Team Leader)
 * Anna Shafer


 * **TASK STATUS REPORT #5 ** ||
 * **Project Description: ** |||||| Work with Habitat for Humanity ReStore in White County, AR to find the most cost effective solution to help them with volunteer tracking. ||
 * **Project Sponsor: ** || HFH || **Sponsor Rep: ** || Rick Eichhorn/ Jordan Goldinger ||
 * **Program Manager: ** || Rich Wells || **Project Manager: ** || Jennifer Warnert ||
 * **Period Covered by the Report: ** |||||| November 8 through November 29, 2011 ||
 * **Accomplished This Period: **
 * Contacted Affiliate Administrator about current tracking system, found out they just use a form people fill out currently for builds
 * Contacted Jordan about the app to ask him to try it out and see if it works for him.
 * Contacted Affiliate Administrator again to find out whether this tracking system should encompass builds as well or if they're not interested in changing that part at this time. ||
 * **Planned But Not Accomplished This Period: ** ||
 * * Still haven't heard back from Jordan as to whether the app will work or not
 * Hear more from the Affiliate Administrator about whether they're interested in a new volunteer tracking system for the builds as well. ||
 * **<span style="font-family: Arial,sans-serif;">Objectives To Next Reporting Period: ** ||
 * * <span style="font-family: Arial,sans-serif;">Hopefully hear from Jordan again to find out if this works.
 * <span style="font-family: Arial,sans-serif;">Work on Report- organize by options of paper, simple computer program, and android app
 * <span style="font-family: Arial,sans-serif;">Follow up with affiliate to see if my findings can be useful for tracking volunteers at builds as well and to find out what kinds of information they collect so that the system is compatible with the current system.
 * <span style="font-family: Arial,sans-serif;">Organize findings and finish report. ||
 * <span style="font-family: Arial,sans-serif;">Organize findings and finish report. ||


 * **<span style="font-family: Arial,sans-serif; font-size: 18px;">TASK STATUS REPORT #4 ** ||
 * **<span style="font-family: Arial,sans-serif;">Project Description: ** |||||| Work with Habitat for Humanity ReStore in White County, AR to find the most cost effective solution to help them with volunteer tracking. ||
 * **<span style="font-family: Arial,sans-serif;">Project Sponsor: ** || <span style="font-family: Arial,sans-serif;">HFH || **<span style="font-family: Arial,sans-serif;">Sponsor Rep: ** || <span style="font-family: Arial,sans-serif;">Rick Eichhorn/ Jordan Goldinger ||
 * **<span style="font-family: Arial,sans-serif;">Program Manager: ** || <span style="font-family: Arial,sans-serif;">Rich Wells || **<span style="font-family: Arial,sans-serif;">Project Manager: ** || <span style="font-family: Arial,sans-serif;">Jennifer Warnert ||
 * **<span style="font-family: Arial,sans-serif;">Period Covered by the Report: ** |||||| <span style="font-family: Arial,sans-serif;">October 11 through November 8, 2011 ||
 * **<span style="font-family: Arial,sans-serif;">Accomplished This Period: ** ||
 * **<span style="font-family: Arial,sans-serif;">Planned But Not Accomplished This Period: ** ||
 * * <span style="font-family: Arial,sans-serif;">Requirements list not completed (requirements still aren't clear)
 * <span style="font-family: Arial,sans-serif;">Get feedback from Jordan about whether this app will work or if he wants me to keep looking for something else ||
 * **<span style="font-family: Arial,sans-serif;">Objectives To Next Reporting Period: ** ||
 * * <span style="font-family: Arial,sans-serif;">Follow up with Jordan
 * <span style="font-family: Arial,sans-serif;">Possibly get in touch with the new contact I've been given.
 * <span style="font-family: Arial,sans-serif;">Explore possible solutions more in depth
 * <span style="font-family: Arial,sans-serif;">Currently testing out the Android Application.
 * <span style="font-family: Arial,sans-serif;">Continue communicating with Jordan to find out if this App works ||
 * **<span style="font-family: Arial,sans-serif;">Risks/Outstanding Issues/Problems: ** ||
 * * <span style="font-family: Arial,sans-serif;">Grant writing took up most of my time this reporting period
 * <span style="font-family: Arial,sans-serif;">If the solution I'm currently pushing forward with doesn't work, it will be back to square one. ||
 * <span style="font-family: Arial,sans-serif;">If the solution I'm currently pushing forward with doesn't work, it will be back to square one. ||


 * **<span style="font-family: Arial,sans-serif; font-size: 14pt;">TASK STATUS REPORT #3 ** ||
 * **<span style="font-family: Arial,sans-serif;">Project Description: ** |||||| Work with Habitat for Humanity ReStore in White County, AR to find the most cost effective solution to help them with volunteer tracking. ||
 * **<span style="font-family: Arial,sans-serif;">Project Sponsor: ** || <span style="font-family: Arial,sans-serif;">HFH || **<span style="font-family: Arial,sans-serif;">Sponsor Rep: ** || <span style="font-family: Arial,sans-serif;">Rick Eichhorn/ Jordan Goldinger ||
 * **<span style="font-family: Arial,sans-serif;">Program Manager: ** || <span style="font-family: Arial,sans-serif;">Rich Wells || **<span style="font-family: Arial,sans-serif;">Project Manager: ** || <span style="font-family: Arial,sans-serif;">Jennifer Warnert ||
 * **<span style="font-family: Arial,sans-serif;">Period Covered by the Report: ** |||||| <span style="font-family: Arial,sans-serif;">September 27 through October 11, 2011 ||
 * **<span style="font-family: Arial,sans-serif;">Accomplished This Period: ** ||
 * * Some testing on android application.
 * Heard back from Jordan, found out he has an android
 * Received contact information for someone who knows about the current system for tracking volunteers at the builds. ||
 * **<span style="font-family: Arial,sans-serif;">Planned But Not Accomplished This Period: ** ||
 * * <span style="font-family: Arial,sans-serif;">Requirements list not completed (requirements still aren't clear) ||
 * **<span style="font-family: Arial,sans-serif;">Objectives To Next Reporting Period: ** ||
 * * <span style="font-family: Arial,sans-serif;">Write up requirements list.
 * <span style="font-family: Arial,sans-serif;">Possibly get in touch with the new contact I've been given.
 * <span style="font-family: Arial,sans-serif;">Explore possible solutions more in depth
 * <span style="font-family: Arial,sans-serif;">Currently testing out the Android Application.
 * <span style="font-family: Arial,sans-serif;">Continue communicating with Jordan to find out if this App works ||
 * **<span style="font-family: Arial,sans-serif;">Risks/Outstanding Issues/Problems: ** ||
 * * <span style="font-family: Arial,sans-serif;">Requirements are still unclear.
 * <span style="font-family: Arial,sans-serif;">If the solution I'm currently pushing forward with doesn't work, it will be back to square one. ||

||
 * **<span style="font-family: Arial,sans-serif; font-size: 14pt;">TASK STATUS REPORT #2 ** ||
 * **<span style="font-family: Arial,sans-serif;">Project Description: ** |||||| Work with Habitat for Humanity ReStore in White County, AR to find the most cost effective solution to help them with volunteer tracking. ||
 * **<span style="font-family: Arial,sans-serif;">Project Sponsor: ** || <span style="font-family: Arial,sans-serif;">HFH || **<span style="font-family: Arial,sans-serif;">Sponsor Rep: ** || <span style="font-family: Arial,sans-serif;">Rick Eichhorn/ Jordan Goldinger ||
 * **<span style="font-family: Arial,sans-serif;">Program Manager: ** || <span style="font-family: Arial,sans-serif;">Rich Wells || **<span style="font-family: Arial,sans-serif;">Project Manager: ** || <span style="font-family: Arial,sans-serif;">Jennifer Warnert ||
 * **<span style="font-family: Arial,sans-serif;">Period Covered by the Report: ** |||||| <span style="font-family: Arial,sans-serif;">September 13 through September 27, 2011 ||
 * **<span style="font-family: Arial,sans-serif;">Accomplished This Period: ** ||
 * * Obtained answers to list of questions.
 * Android application found that may meet the need and still be usable by non-android users.
 * I now have an idea of what I'm setting out to do.
 * Gant chart completed
 * **<span style="font-family: Arial,sans-serif;">Planned But Not Accomplished This Period: ** ||
 * * <span style="font-family: Arial,sans-serif;">Getting feedback from Jordan
 * <span style="font-family: Arial,sans-serif;">Requirements list not completed ||
 * **<span style="font-family: Arial,sans-serif;">Objectives To Next Reporting Period: ** ||
 * * <span style="font-family: Arial,sans-serif;">Write up requirements list.
 * <span style="font-family: Arial,sans-serif;">Start exploring possible solutions more in depth
 * <span style="font-family: Arial,sans-serif;">Currently testing out the Android Application.
 * <span style="font-family: Arial,sans-serif;">Continue communicating with Jordan about exact requirements. - Find out which kind of smart phone he has ||
 * **<span style="font-family: Arial,sans-serif;">Risks/Outstanding Issues/Problems: ** ||
 * * <span style="font-family: Arial,sans-serif;">I don't know if there are legal ramifications of a business using an android app or other software for their business because there are rules on which software businesses can use.
 * <span style="font-family: Arial,sans-serif;">Sometimes it takes people a while to respond to emails. ||


 * **<span style="font-family: Arial,sans-serif; font-size: 14pt;">TASK STATUS REPORT #1 ** ||
 * **<span style="font-family: Arial,sans-serif;">Project Description: ** |||||| Work with Habitat for Humanity ReStore in White County, AR to find the most cost effective solution to help them with volunteer tracking. ||
 * **<span style="font-family: Arial,sans-serif;">Project Sponsor: ** || <span style="font-family: Arial,sans-serif;">HFH || **<span style="font-family: Arial,sans-serif;">Sponsor Rep: ** || <span style="font-family: Arial,sans-serif;">Rick Eichhorn ||
 * **<span style="font-family: Arial,sans-serif;">Program Manager: ** || <span style="font-family: Arial,sans-serif;">Rich Wells || **<span style="font-family: Arial,sans-serif;">Project Manager: ** || <span style="font-family: Arial,sans-serif;">Jennifer Warnert ||
 * **<span style="font-family: Arial,sans-serif;">Period Covered by the Report: ** |||||| <span style="font-family: Arial,sans-serif;">August 23 through September 12, 2011 ||
 * **<span style="font-family: Arial,sans-serif;">Accomplished This **

Period: ||
 * * <span style="font-family: Arial,sans-serif;">Research of existing volunteer tracking programs began.
 * <span style="font-family: Arial,sans-serif;">A list of questions formulated, the answers of which will determine the next steps (specifications of the volunteer tracking system). ||
 * **<span style="font-family: Arial,sans-serif;">Planned But Not Accomplished This Period: ** ||
 * * <span style="font-family: Arial,sans-serif;">None at this time. ||
 * **<span style="font-family: Arial,sans-serif;">Objectives To Next Reporting Period: ** ||
 * * <span style="font-family: Arial,sans-serif;">Get answers to questions and continue research in light of those answers.
 * <span style="font-family: Arial,sans-serif;">Start exploring possible solutions more in depth ||
 * **<span style="font-family: Arial,sans-serif;">Risks/Outstanding Issues/Problems: ** ||
 * * <span style="font-family: Arial,sans-serif;">Without direction from those using the product on what they are looking for, we cannot go much further without risking having to redo our work if it doesn’t match our currently unknown specifications. ||